Time : 7:30 pm to 10:30 pm
Date : November 12,2011
Place : 101 Eastmoor Avenue
Daly City, CA 94015
Agenda
Ice Breaker and Meeting Minutes Writer
Upcoming Events
* TBYG Talent Show (November 13, 2011)
* API Circle Holiday Celebration! (Oakland Asian Cultural Center 388 Ninth Street, Suite 290,
Oakland, CA 94607)
* International Day to End Violence Against Women (IDEVAW) (2277 International Blvd, Oakland CA 94606)
* YEP field trip to California Academy of Science on December 10, 2011
* Health screening in Oakland on Saturday, November 19, 2011
* Sayadaw U Silananda and U Osadha Birthday at TBSA (Half Moon Bay Monastery)
* Irrawaddy Lovers on November 19, 2011 (Fremont)
BYA Short-term/Long Term Plan(s) (2011-12)
Proposal to change BYA organizational structure
Proposal to form subcommittee or project teams
Preparation for San Francisco Burmese Film Festival (December 3, 2011)
B(M)CCFR Coordination
Recap for Mr. Hyphen event
White House Visitation Update
BYA Bylaws & 501(c) 3 updates
BYA finance update
Next Meeting Date and Time
Attendees
Ko Wai Phyo
Ma Thin W. Yee
Ko Kyaw Lin Htat
Ko Kyaw Min Oo
Ko Hpyo Wai Hpyo
Ko Kyaw Kyaw Soe
Ko Saw Naing Htwe
Ma Myat Soe Mon
Ma Tin Nandar
Ma Ei Darli Myint Aung
Ma Zargy Myint Aung
Ko Thura Ko
Ma Nandi Kyaw Min
Ko Lai Chow
Ko Ye Zarni Win Mg
Minutes
Approval of Agenda
Ice Breaker and Meeting Minutes Writer
Share info upcoming events
BYA short-term/Long Term Plan(s)
Propose to change BYA organization structure
Propose to form subcommittee or project teams
Preparation for San Francisco Burmese Film Festival
B(M)CCFR coordination
Recap from Mr. Hyphen event
White House visitation update
Bylaws & 501(c) (3) update
Finance update
Next Meeting Date and Time
Approval of Minutes
The minutes of previous meeting was approved by majority of BODs and posted on BYA site.
Discussion and Business Agenda Item Approval
Ice Breaker and Meeting Minutes Writer
Everyone thanks Ko Kyaw Min Oo for hosting. Currently Ko Kyaw Min Oo volunteers for writing minutes.
Upcoming Events
BYA volunteering event for Film festival on December 3rd, 2011
TBYG Talent Show (November 13, 2011)
API Circle Holiday Celebration! (Oakland Asian Cultural Center 388 Ninth Street, Suite 290, Oakland, CA 94607)
International Day to End Violence Against Women (IDEVAW) (2277 International Blvd, Oakland CA, 94606)
YEP field trip to California Academy of Science on December 10, 2011
Health screening in Oakland on Saturday, November 19, 2011
Sayadaw U Sobana Birthday at TBSA (Half Moon Bay)
Irrawaddy Lovers on November 19, 2011 (Fremont)
Lawkanartha Pathan Ceremony on November 24, 2012 (San Francisco)
To keep calendar wide open meeting with Grace in December and date to TBA
BYA short-term/Long Term Plan(s)
There were several discussions on how BYA can effectively execute some of the action agenda items that were brought up in the previous meetings and came up with some concrete idea that BYA will initiate in a timely manner.
Short-term to accomplish
Meeting with Grace
Visitation to White House
Information Hub
Committee reform
501(c) (3)
Burmese Professional Networking
Support for Irrawaddy lovers talk event
Long term to follow through
Continue fundraising effort
B(M)CCFR
Graduation celebration in every two year
Membership recruitment
BYA organization structure
Discussed on a new organization structure that will include only 1 VP position directly reporting to the President. Proposed idea was to divide some functions for directors to overseeing and taking over specific function as well. There will be subcommittee or program groups under those main functions. This will allow some active members to be able to participate in specific program or projects that they are interested in.
Ma Myat Soe Mon will be sending a draft organization chart and will e-mail to BODs to review at the next meeting discussion.
The idea for a new structure changed was proposed and majority of BODs agreed to restructure, but will need getting votes from all the BODs to finalize.
Form subcommittee or project teams
Here is the list of subcommittees/ project teams that were established during the meeting. Each subcommittee will sync up with their team before the next meeting.
Information Hub: Lead: Ko Win Min, Ma Ei Darli Myint Aung, Ko Lai Chow and Ko Hpyo Wai Hpyo.
Fundraising: Lead: Ma Nandi Kyaw Min, Ko Saw Naing Htwe, Ko Thura Ko and Ma Thin Wit Yee.
B(M)CCC: Lead: Ko Kyaw Min Oo, Ma Zargy Myint Aung, Ko Wai Phyo and Ma Myat Soe Mon.
Recruting: Lead: Ma Nandi Kyaw Min, Ko Kyaw Lin Htat, Ko Ye Zarni Win Mg.
YEP: Lead: Ko Zarni Tun, Ko Saw Naing Htwe, Ko Kyaw Kyaw Soe
Organizing Internal Documents: Lead: Ko Wai Phyo and Ma Thin Wit Yee.
TBYG Cultural Class: Lead: Ko Wai Phyo, Ko Kyaw Lin Htat and Ma Nandi Kyaw Min.
Preparation for San Francisco Burmese Film Festival
Ma Nandi Kyaw Min kindly volunteered to be MC at the film festival. The tickets are expected to be sold out with the available 150 seats. Ma Thin Wit Yee will be monitoring and reporting daily sale activities.
The actress will be doing some questions and answers for 10 minutes.
During the break time, water and food “samusa” will be provided to the audiences, but donation will be accepting.
All the BODs are assigned to coordinate at the event.
Ko Wai Phyo and Ko Kyaw Kyaw Soe will be a point of contact before and during the event.
Time frame of the event is available through BYA website.
B(M)CCFR coordination
The meeting will be on November 20th in Hayward.
Ko Kyaw Min Oo: He spoke about his role in B(M)CCFR and excited to be there at upcoming SF Water Festival committee meeting.
Ma Zargy Myint Aung: She will be working with some BODs to layout the objective of the meeting and will also be moderating the meeting.
Ko Wai Phyo: Former President of BYA, will be inviting as many as people in our community to get involved and will be attend the meeting. He will be a key connection to boost other leaders to join in with this event.
Ko Kyaw Kyaw Soe: the President of BYA will be presenting to have this water festival import role for BYA and his comment to work with B(M)CCC in the interest of unity with the Burma American Community on how to move forward building a community center here in the Bay Area for the first time..
Note: This water festival “Thingyan” event funding proceeds will go to B(M)CCC. If there are any other 501(c) (3) organizations want to sponsor, they can be official partners. Other individual in B(M)CCC will continue to grow and to add on to an advisory role.
Recap from Mr. Hyphen event
Ko Kyaw Kyaw Soe, Holly Huynh and Ko Zarni Tun went to the event and got a connection with event coordinators and other active organization leaders when they were there. It is one of the BYA intentions to network with other organizations. Although the event did not directly draw BYA attraction it was an opportunity to see their focus on other aspect of social structure and promoting in Asian American value.
White House visitation
Ko Kyaw Min Oo talked with Rick Heizman and had setup meeting in December to meet up with Mary Nicely. It is expected to have a major dialogue with Mary Nicely for setting up with the White House staff members in seeking an opportunity to meet with them in order to get Federal help in 2012.
Bylaws & 501(c) (3) update
Ko Kyaw Kyaw Soe, Ma Thin Wit Yee and Ko Wai Phyo had a chance to go over with a lawyer for detail process of this matter and other requirements. Most BODs, who attended the meeting, signed the agreement of the newly revised final BYA Bylaw at the meeting. For those who were absent, please contact Ko Kyaw Kyaw Soe to sign it. So that we can submit the application as soon as possible. It is also important to have it done before the end of this year.
Finance update
Ko Kyaw Min Oo went over with the current budget update and reimbursed some spending of 4th year BYA birthday expenses.
Next Meeting Date and Time
It will be in Daly City and will be hosting the meeting December 17 from 7:00 pm – 11:00 pm. The meeting agenda will be sent out with the exact address.
New Business
Follow up with current Secretary Ma Thin Wit Yee and send any agendas to discuss.
Agenda for Next Meeting
Please address to Ma Thin Wit Yee to start generates a list of action and discussion items.
Adjournment
Meeting was adjourned at 12:00 mid night by BYA Chair.
